ENG 333 Communication for Science and Research

NOTE: The following information mirrors what a real Request for Proposals (RFP) looks like that is offered by the state of North Carolina. I have made up a fictional organization, Raleigh Urban Development for Youth (RUDY) that is seeking proposals for the development of an inner city youth center.

BID # 306593

STATE OF NORTH CAROLINA

RALEIGH URBAN DEVELOPMENT FOR YOUTH

DIVISION OF PURCHASE AND CONTRACT

RALEIGH

Date XXX XX, 20XX

REQUEST FOR PROPOSALS

Sealed bids, subject to the conditions made a part hereof, will be received and then publicly opened, for furnishing the supplies, material and/or services, as described below.

REFER INQUIRIES TO:

J. Larsen, Purchasing Administrator

TELEPHONE NUMBER: (919) 515-4128

GENERAL: ALL PROPOSALS ARE SUBJECT TO THE PROVISIONS OF THE ATTACHED GENERAL CONTRACT TERMS AND CONDITIONS FORM R-1. ALL "REQUEST FOR PROPOSALS" RESPONSES WILL BE CONTROLLED BY THE TERMS AND CONDITIONS INCLUDED BY THE STATE. THE ATTACHMENT OF ANY OTHER TERMS AND CONDITIONS BY THE BIDDER MAY BE GROUNDS FOR THE REJECTION OF THAT BID.

BIDDER SPECIFICALLY AGREES TO THE CONDITIONS SET FORTH IN THIS PARAGRAPH BY SIGNATURE OF THE "EXECUTION OF BID" CONTAINED HEREIN.

PURSUANT TO G.S. 143-48 AND EXECUTIVE ORDER NO. 77, THE STATE INVITES AND ENCOURAGES PARTICIPATION IN THIS PROCUREMENT BY BUSINESSES OWNED BY MINORITIES, WOMEN AND THE DISABLED.

EXECUTION OF BID

IMPORTANT: BE SURE YOUR PROPOSAL IS ADDRESSED AND MARKED AS INDICATED ON FORM R-1.

DATE: XXX XX, 20XX

In compliance with this Request for Proposals, and subject to all the conditions herein, the undersigned offers and agrees, if this bid be accepted within 10 days from the date of the opening, to furnish any or all items upon which prices are quoted, at the price set opposite each item, and unless specified, within 180 days after receipt of order. Cash Discount (See Instruction 4): 0 %

Pursuant to the provision of G.S. 143-54, under penalty of perjury the undersigned bidder certifies that this bid has not been arrived at collusively nor otherwise in violation of Federal or North Carolina antitrust laws.

Bidder Street

SIGNED (IN INK)

(Members of Firm or Person Authorized to Sign Bids for Corporation)

FORM R-1 TERMS AND CONDITIONS

INSTRUCTIONS TO BIDDERS

1. Read and comply as necessary with General Contract Terms and Conditions .

2. Unless otherwise requested, only one copy of Bid Form need be submitted.

3. CASH DISCOUNT: Bidders are urged to compute all discounts for prompt payment into the bid price (s).

4. Address and mark your bid as shown below and MAKE CERTAIN TO INDICATE BID NUMBER .

NOTE

BIDDER IS CAUTIONED THAT ANY MAIL REQUIRING SPECIAL HANDLING ('CERTIFIED' 'REGISTERED', ETC.) IS OFTEN DELAYED AND MAY RESULT IN YOUR BID BEING LATE.

ID NO __________________

RALEIGH URBAN DEVELOPMENT

FOR YOUTH

DIVISION OF PURCHASE AND CONTRACT

116 WEST JONES ST

RALEIGH, NC 27603-8002

AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all items. The right is reserved, however, to make awards on the basis of individual items or groups of items, if such shall be considered by the State to be most advantageous or to constitute its best interest. Bidders should show unit prices, but are also requested to offer their most favorable total lump sum price.

ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded. As directed by statute, qualified proposals will be evaluated and acceptance made of the lowest and best proposal(s) determined most advantageous.

TAXES: No taxes shall be included in any bid prices and exemption is claimed under Registry No. 56-70-0047K as provided by Chapter 32 of the Internal Revenue Code.

LIABILITY: VENDOR'S liability to the STATE or for claim by the STATE based on injury to any third party for personal injury or damage to real property or tangible personal property shall be unlimited.

ADVERTISING: In submitting a proposal, bidder agrees not to use the results therefrom as a part of any commercial advertising without prior approval of the Division of Purchase and Contract.

AVAILABILITY OF FUNDS: Any and all payments of compensation of this specific transaction, its continuing or any renewal or extension are dependent upon and subject to the allocation of appropriation of funds to the Agency by the State for the purpose set forth in this agreement.

DESCRIPTIVE LITERATURE: All bids must be accompanied by complete descriptive literature, specifications and other pertinent data necessary for their evaluation otherwise, they will be subject to rejection.

INFORMATION REQUIRED WITH BID: Indicate manufacturers' model numbers and prices of items offered. Submit complete descriptive literature and specifications on all items offered. Bids which fail to comply will be subject to rejection.

FURNISH AND DELIVER AS SPECIFIED BELOW:

Raleigh Urban Development for Youth (RUDY) requests proposals for the development of a new, unique youth center. RUDY plans to operate an innovative center where inner city youths may expand their knowledge and be challenged intellectually in new ways.

Raleigh, N.C. is a greater metropolitan area of approximately 95 sq. miles with a population of 200,000 people. The urban area, where the center is located, has a population of roughly 20,000 people. Young people in the inner city area are in danger of being overwhelmed by the decline of their neighborhoods and they need an innovative and far reaching program to save their futures. Schools in the area have limited resources and aging facilities. In addition, the schools are not available in the afternoons, evening, and weekends.

RUDY is looking for creative and flexible designs for a new facility that will foster learning for youths, 13-18 years old (8th - 12th grades). The city leaders have empowered RUDY to develop a youth center that is different from others in the city, and that will look towards learning and knowledge in the next century.

FACILITIES DATA: An existing empty building has been acquired by the city. The two story building measures 95' x 115'. The top floor contains office space but the bottom floor contains no walls or structures of any kind and should be used for the new youth center. The building is located on a 1/2 acre lot next to Shaw University on the corner of Martin Luther King Blvd. and Wilmington St. [NOTE: This lot, in reality, is vacant. You should assume that there is a 2 story building, which meets all city codes and ordinances for a public facility, located on the lot. You may take liberty with the orientation, parking lot and arrangement of the lot.]

PROPOSAL REQUIREMENTS: All proposals must include the following but are not limited to this information:

• Cover page
• Title page
• An abstract, or executive summary
• A table of contents
• A list of tables and figures
• Report content
• A bibliography
• An attachment

Consider including the following in the report content in order to strengthen your argument, and credibilitiy:

1. Design plan and proposed layout for the first floor of the center

2. Description and rationales for the design of the learning facility

3. Lead personnel - responsibilities and qualifications for staffing the center - you do not need to address salaries since the state will set these

4. Budget and time schedule